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Administrative Assistant

Company: Advocate Construction
Location: Glendale
Posted on: July 23, 2019

Job Description:

Open Job Title: Administrative Assistant Location: Glendale, WI Status: W-2, Part-time, $15.00 per hour Advocate Construction is growing rapidly and we need an Administrative Assistant who will play a key role in supporting our employees with the tools necessary to complete their work and keeping our office fun and exciting! You'll be responsible for a range of tasks, including greeting guests coming to visit the office, assisting in creating an office budget and procedures, ordering and organizing products and supplies, planning corporate off-sites, planning special events for the team, and managing social media accounts. If you are interested in joining a winning company and supporting the very heart of the Advocate Construction team, look no further! The mission of the Administrative Assistant is to ensure the smooth daily operations of our Glendale, WI office. We are looking for a highly organized, motivated professional ready for the challenge of building structure and a smooth and fun functioning office environment for an extremely fast-paced and dynamic organization. Your Role:

  • You will be the face of the office, warmly greeting guests and assisting them with their appointments/inquires in person and over the phone
  • Function as the go-to Advocate Construction for all daily office needs
  • Plan company sponsored team outings, happy hours, holiday parties, and other fun office gatherings
  • Ensure proper stock of all office supplies and equipment
  • Develop an office budget and manage vendor relationships and negotiations in order to stay within the budget
  • Maintain a clean and comfortable office area, gently encouraging all employees to do the same
  • Opening and closing the office daily
  • Complete special projects as assigned Requirements Desired Skills and Experience:
    • 2 -4 years of office management/Administrative experience in a creative company or startup
    • Experience creating and maintaining a budget
    • Experience coordinating and managing multiple vendors
    • Ability to prioritize and manage multiple projects simultaneously
    • Ability to work under pressure in fast-paced environment
    • The ideal candidate is organized, detail-oriented, service-minded, friendly, and takes initiative
    • Able to get along with a variety of personalities and all levels of staff
    • Outstanding verbal and written communication skills (including strong interpersonal skills)
    • Ability to work independently and confidently
    • Familiarity with Microsoft Windows, Outlook, Word, Excel and PowerPoint
    • Ability to meet deadlines in a timely fashion, prioritize assignments (with little supervision) and multi-task are essential Visit us at advocateconstruction.com Benefits W-2, Part-time, $15.00 per hour starting

Keywords: Advocate Construction, Apple Valley , Administrative Assistant, Administration, Clerical , Glendale, California

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