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Executive Secretary

Company: Eisenhower Health
Location: Rancho Mirage
Posted on: June 11, 2021

Job Description:

Req#R0257756

Medical Staff

Full Time,Day,8 Hour Shift

Job Objective: A brief overview of the position. Works under the direct supervision of the Director of Medical Staff Services, Vice President of Primary Care Services, Vice President of Specialty Medicine Clinics, and Vice President of Surgical Services. Assists in administrative operations as directed by the Medical Staff Director and the Vice Presidents. Performs general secretarial/clerical duties and meeting management for the Vice Presidents and Medical Staff Services.

Reports to Director of Medical Staff Services & Vice President of Primary Care Services, Vice President of Specialty Medicine Clinics, and Vice President of Surgical Services.

Supervises N/A

Ages of Patients N/A

Blood Borne Pathogens Minimal/ No Potential

Qualifications Education Preferred: Medical Terminology, Advanced secretarial/Business courses

Licensure/Certification N/A

Experience Required: Two years secretarial experience in comparable position

Essential Responsibilities Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.

Maintains high degree of confidentiality, e.g., in situations involving counseling, patient issues, employee issues, and meetings in which confidential matters are discussed.

Proficient with Microsoft Word, Excel and PowerPoint. Types correspondence, minutes, agendas, monthly reports, forms and other documents for the Vice Presidents (VP) and Medical Staff Services. Able to use Excel as needed. Able to use PowerPoint to generate presentations and other documentation.

Coordinates, updates, and maintains Outlook calendar for Vice Presidents and Medical Staff Services, with current schedule of events, committees, appointments, and other meetings.

Meeting invites are sent to required attendees through Outlook or personally called. Meeting rooms and any Nutritional Services needs are arranged. Agendas and corresponding documentation and attendance sheets are distributed at meetings and minutes are transcribed timely.

Opens, reviews, prioritizes, and distributes mail and interoffice correspondence received for the Vice Presidents. Distributes VP’s written or printed documentation to Administrative Directors, Directors, and others as requested.

Answers Vice Presidents’ and Medical Staff Services phones in a professional manner, re-directs to other personnel as appropriate, and ensures that high priority requests are relayed quickly and accurately.

Creates and maintains files for Vice Presidents' office and Medical Staff Services.

Greets and screens “walk in” traffic for the Vice Presidents and Medical Staff Services. High priority requests are relayed quickly and accurately.

Able to multi-task and change direction. Takes on projects and still maintains workload.

Prioritizes work to be completed in order of importance and necessity.

Able to coordinate booking of outside conferences and seminars for hospital personnel to attend and any necessary flight or car transportation, motel reservations, etc.

Able to use internet to locate necessary/vital information as needed for the Vice Presidents’ and Medical Staff Services.

Able to organize VPs` information and data for purposes of budget, Quality, and employee management.

Able to organize and assist with tracking of physician and operational contracts.

Performs other duties as assigned.

Keywords: Eisenhower Health, Apple Valley , Executive Secretary, Other , Rancho Mirage, California

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